Our Search Process
The best process yields the best results. The Job Exchange Associates, Inc. works to provide flexibility for our clients and can either work on a contingent or retained basis depending on the priority and urgency involved. The 9 steps below describe our process for a retained search. For contingency we follow many of the same steps but with less depth and research. We use a project-managed approach providing total control of the process. While each position and industry have unique characteristics, this proven method builds in enough crosschecks and depth of research to locate talented individuals.
The Nine Steps
We move in a logical sequence. Based on the specific requirement, some steps can be performed simultaneously. At each step, the Client Company can expect the materials indicated.
Step One: Assess Client Needs
We confer with the primary client contact to develop the position-specific skill set, preferred experience and position functions. We also meet members of the client “interview team” to capture the intangible elements and to set expectations.
Step Two: Develop Position Spec
We build a job description based on function, corporate culture and critical elements desired.
Step Three: Define Search Universe
We identify and target likely areas to locate an individual. These may include competitors, similar environments and vendors.
Step Four: Recruit, Qualify Candidates
We begin the active phase of the search and contact the targets and referrals to locate appropriate individuals. We interview the most promising people.
Step Five: Present Search Results
We review the results with the Client Company to analyze industry trends, talent pool and best candidates interviewed.
Step Six: Interview Select Candidates
We arrange client company interviews with the approved candidates. Candidates move forward in process to second and third interviews.
Step Seven: Check References
We talk with people who are working or have worked with the finalist to ascertain skills and successes from a third party.
Step Eight: Present Offer Package
We help the client prepare an offer that will be accepted on the spot. We clear away issues and suggest timing for immediate acceptance.
Step Nine: Consult During Transition
We talk the candidate through the resignation period. We set expectations for the resignation meeting and coach the candidate on writing the resignation letter.
Our search process offers the client company significant advantages over other methods of attracting talented people. As experienced professionals, we represent our clients in the most consistent and dignified manner from the initial contact to the final offer and acceptance.